Archive for September, 2006

The bull in the china shop – Management by force

The scene
Is the villain a mild mannered considerate person with the ability to reason? Or are they a person who shows a blatant disregard for their fellow workers and is often known to arrive late, rule with an acid tongue and generally irritate others at the drop of a hat. You guessed it, the latter.
Our villain makes the comfortable feel awkward, the meek turn sour and the strongest will dissolve, all due to totally inappropriate behaviour. When it is suggested that they are bullying to get action they deny all knowledge of the incidents and blame everyone else in sight!
Unfortunately there still seems to be people like this in the business world and I am sure that the stories that could be related from just a small sample group would be enough to make your hair curl! But alas this is how it is and the situation should be dealt with immediately if not sooner. So if you are this type of manager or supervisor, you should carefully consider taking action to prevent your whole world crumbling beneath you before you know it. Often this type of person moves on through various workplaces, blaming past employers for their plight.

Who cares any way?
Workers the world round care that’s who cares! In the scheme of things it is important to ensure that people are treated with respect and care, after all we all bring our unique qualities to the world and these should be explored and developed to suit, so it makes sense that we should all care about how our managers and supervisors operate. Remember the aim is to have an effective work environment, if it’s effective, people will be more motivated and then a level of innovation takes place. This is where they start to take initiative and find better ways of doing things rather than trying to destroy the system.

What should have happened?
As mentioned, the perpetrator needs to be aware of the situation and the mere understanding can be enough to get initial results, the problem here is that someone has to make them aware of the situation. If they resist the telling, then the situations that arise in the future need to be carefully recorded and they need to be made aware of the problem and the facts at hand.
This should be done in a way that does not berate the person but allows them to understand that they can be better at what they do, not an easy task by any means!

What’s the difference?
The difference is a more motivated workforce. On a number of occasions I am in a position to witness a whole range of problems that have surfaced as a result of poor management, imagine being called in to solve a management problem and the manager was the main source of the drama, thankfully the situation was readily addressed and soon overcome but this is not always the case. Some will say that it is easy to sit on the other side of the fence and criticise, they are right. Those who say ‘but this is an informed viewpoint from which to observe’, they are right And there will be those who will say that is how it is so leave well enough alone.

The problem with this final response is that we have done so for too long. Larger businesses have focussed on developing their staff and have a complex set of individuals working together to ensure a balance of input and can readily set up a benchmark by which to measure from. Smaller businesses on the other hand possibly feel more isolated and therefore could find it harder to implement, however this should not deter them from trying.
No one wants to have a bull in a china shop, one way or another it becomes expensive!

Don’t tell anyone, but we’re doing OK!

The story…
Imagine a business that is booming, the staff are happy, their jobs are interesting and rewarding. The products they produce are in high demand and every core area of their business is running smoothly. Before long they are looking at how best to manage their expansion into new products and maximising the staff they already have to take on the expansion.
But wait, there is one special thing you need to know here; this business is operating at the peak of a recession! How do they do it? What is the secret? Simple understand what the customers need at any given time and provide that for them, but how?

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Making the most of the bigger picture.

Visualise!
It was all very well for the trainer to say this, yet I had little idea of what they meant at the time. New to business, the seminar I attended provided some exceptional material to assist me to move forward, yet the idea of visualisation stumped me for some time.

It was suggested that I get a picture of what I wanted and then go for it. Fine, but first the picture had to come. I was lost. The principle seemed good yet I had to watch others get the ball rolling. My challenge was apparently common, and took time to solve, however I soon learnt that my major problem was understanding just how relaxed I needed to be to free my mind to get satisfactory results.

I was busy with my business at the time and the seminar was a last minute opportunity. My mind (when asked to visualise) kept thinking of all the things I felt I should have been doing and so limited the results.

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Small things can lead to big problems!

You start a new employee and before long there appears to be a problem, not many know about it because it is cleverly hidden. The employee is starting to lose motivation and interest for the job. Like anything a person can get bored, the role may be too repetitive or un-challenging in some way.

Boredom
Our employee has learnt to hide the boredom; however the initial rise in productivity the company experienced when the worker thoroughly learnt the job is now starting to fade. In time the worker can develop a range of symptoms that may take a long time to surface in any noticeable way. These can be lack of interest in quality, as well as the business in general.

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Strategies for not drowning in the deep end

It’s too easy to get yourself in water that is too deep for you to handle, then miraculously as you struggle a cramp can hit at any time. As you struggle for help the last gasp can come and you are down for the count. You had better hope someone that can do something that would save you.

In business sometime people have been known to over commit themselves, or have made a wrong turn and found themselves on the rocks gasping for air.

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Getting advice and using it wisely.

Business going Okay? Want to get some advice on the nest step for you? Where will you get advice and what actions will you take? The following are a few guidelines to get you thinking about your business and how you can ensure its success by utilising outside advice.
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Believe me, I know!

If seeing is believing then this owner operator had it all, he really did think that he was right, every time without fail. His business struggled through the recession and cut back severely because of it, but now that that was over it was now time to look forward to new and exciting opportunities, this is where his vision failed him dismally.
He said that he knew all the right things to do when things picked up, he said he would know how to handle things, but all in all he did regularly say, believe me I know. Well why should I not trust him? He has been through the wars before, he has run a business for a long while and now that things were easing he would surely come out on top. However a few things started to ring a bell of discontent from within. Call me a doubting Thomas if you like but there was that nagging feeling, that intuitive sensation that left me wondering down deep in my heart.
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Alternative Approaches

Your business is humming along; you have been doing well for over ten years now and are quite happy with the results. All of a sudden things change, overnight your staff morale seems to have dropped and before long productivity is suffering. In no time at all you are wondering why the sales staff are not drawing in the customers and the whole business is losing energy fast.

What do you do? Why has this happened, after all you are the model boss? Pay well, laugh and cry with the workers? What happened?
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Fail? – Why would I?

Many business people and indeed would be business people go into business not expecting to fail; yet it would appear from the statistics that many do. How come? What did they do wrong, and why o earth isn’t something being done about it. Well there are of course many reasons, for me as a business consultant I have seen numerous reasons and just a few I would like to outline to you in this article.

Yet like so many things that humans do there will always be an element of human-ness to things they do. In many instances that human-ness is what kills a business. For some it is the ‘I am right’ syndrome, where they can not be told (a little like people who won’t move from their home in a bush fire or flood)
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Do it now! – But get it right.

Jump in the deep end but make sure you can swim…
How many times have you or one of your workers been motivated to do something in your business, and when you have jumped in the deep end you have found yourself drowning. What looked like a great idea had a range of pitfalls that you did not know existed.
For many this is too often the case and so they err on the side of caution. In a fast paced business environment it is important to be well focussed and have a clear idea of what is taking place, yet there will also be times when you need to Do IT Now! Otherwise opportunity may not pass your way again.
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Oak trees from acorns

As a child I distinctly remember watching acorns sprout. We would collect them and give them the right environment to grow in and before long would have a delightful green shoot bursting through the soil. This gave me great joy, annoyed my father, an avid gardener who wanted to avoid oak trees coming up in the garden.

There was a high degree of innocence in those days yet what I learnt is of greater significance to me today in many ways. In our lives there are many chances to watch things grow out of reproductive catalysts, children, pets, plants, and of course businesses.

The process
The basic process involves a seed, the correct amount of fertiliser, water and a medium in which the seed can germinate. In time the seed will sprout and push a green shoot skywards, the shoot has a goal to get to the sunlight, and there in the warmth of the growing medium the seed sets its goal to soak up the sunlight.

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Make the most of what you’ve got

Staffing problems – the scene
You set up your business, hire the best staff to do the job and in time things start to flow, then you start to find out that the staff have poor morale and they want to be elsewhere. What to do?

Firstly understand that people are like seasons, there is a right and wrong time to do things. Example, imagine planting seeds in late summer and expecting to harvest them in winter. The answer is simple no results for the planting of seeds and the effort to put them in. The same can be said of people.

Often business people will be focussing in their business so much they fail to work on it. This can be the case with staffing issues too and often they are seen as the last link in the chain.

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Don’t go into business – you just might succeed!

The story so far…
A business owner (Alan) informed me in a recent analysis of his business that he had been in business 15 years. I asked how long it took to become profitable. His reply, ten years! ˜Surely you were making a profit long before the ten year mark Alan” I added with interest? Oh sure he replied. We made healthy $$ profits after just a few years. But real profit did not begin until ten years. (By this stage he had my attention!)
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P.M.I. – Tools to keep the show on the road.

I asked a business owner recently how much potential he thought his business had; he replied, “I don’t know”. Many of us are in this position and some of us might even say there is no potential to grow the business. And what about motivation to do things better, to make things happen and keep the business afloat? Or what about innovative business practices in marketing, management and staff development for example? What do you do then?

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Better Business Results

Some people do well in business because…

  • They put in a great deal of effort in planning – Marketing and a workable business development plan.
  • They work with their staff, not against them, either mindfully or unconsciously.
  • They find out what is going on at all levels, they set up systems and trust so that information filters up through the ranks as well as down through the ranks easily and without fear.
  • The allow people to take responsibility for their actions.
  • They assist their team to grow and develop in a range of ways.
  • They make the business an interesting place to be.
  • They reward their people, and not just with money!
  • They get advice on a wide range of issues to ensure that they are building a profitable business, both financially and intellectually.
  • They put off procrastination.
  • They get on with the task at hand and do not get ‘bogged down’ with small things, they do what it takes to get the ball rolling and keep it that way.

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Customer Complaints

If your business is like most, it only truly finds out what the market place thinks of them when they receive a complaint.

Customer complaints often cause business people to become defensive, which can sometimes lead to customers becoming argumentative and disgruntled. Instead, the business owner should regard the complaint as a gift, why? Because complaints provide them with the opportunity to identify problems and challenges from the customer’s viewpoint, and because none of us can survive without customers this feedback however bad can be very useful to find out what is really happening from another persons viewpoint.
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