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Archive for category Human Resource Management

How to Select the Right Person to Join Your Team

May 8

Posted by Jenny Stilwell in Growth, Human Resource Management, Leadership, People!, Planning | 1 Comment

The reason people select the wrong person is because they don’t ask the right questions in the interview, they don’t probe to uncover real competencies and capabilities, they don’t explore the person’s true personality and attitude, and they get swayed by enjoyable ‘chats’ that should in fact be probing interviews.

We all like to work with people we like, but we also need to make sure those people we employ are going to deliver and produce results for us. The process of selecting the right person is both subjective and objective, but it does need to be a process.

Focus on doing these 7 things:

  1. Know what you want done – write the Position Description first.
  2. List the attributes of the sort of person you want (not physical attributes..!)
  3. Understand your culture – be honest – and know what sort of person would or wouldn’t fit that.
  4. Then, after you’ve done that, meet and interview.
  5. Don’t be swayed by anything other than your original set of criteria, because that is what you want.
  6. After the interview, give the person a rating against your set of criteria, and use that objective method of assessment to recruit the right person into your team.
  7. You could also go to this website http://www.bossgroup.com.au/products/28 and download the 12-Step People Management Blueprint and simply follow the 12 steps! It really is that easy! (But hurry! The price will increase significantly after May 30th, 2008, so if you purchase before then you’ll make a big saving !)

So how do you “grade” your training?

May 5

Posted by Steve Gray in Human Resource Management, Innovation and Creativity, People!, Planning | No Comments

Recently over a very serious business lunch, the matter of grading came up in regards to karate, I suggested in one of those “A-ha” moments, that the same principle could be applied to staff training.

You see the person I was lunching with is a karate ‘nut’ and mentioned his new staff member was like a while belt and he, is like a green belt (a much higher grade), she knows little about his business, he knows lots.

So the idea came that he could use that to build a foundation for the staff training and make a series of clear distinctions at each level of training as the staff member’s competency grew with what they learnt and practiced the basic skills to build proficiency.

In simple terms the idea would be to use a system that followed the colours of Karate ranking. now to save confusion (as there are lots of Karate ranking systems and styles) lets go for white as the beginner and as we  move through the spectrum the aim is to get to black, highly competent and very proficient at the business.

so.

white

yellow

green

blue

purple

red

brown

black

That gives you 8 levels, if  you want more you can add a coloured strip to each “belt” or “colour” so a white belt with a red or yellow tip would mean the basics have been taught, the person operates within the basic constraints and is ready to be “graded” or tested on the skills taught at this level.

A plain coloured belt means the person is in the process of learning the tasks and skills at that level and are competent in the level below.

So all that remains is to figure out what the tasks are at each  level and set in place the training and then assessing of each task at each level!

How to Attract the People You Need

Apr 29

Posted by Jenny Stilwell in Growth, Human Resource Management, Leadership, Planning, Starting out in business, The Operations Dept | No Comments

Just because you select an ideal recruit for your business, doesn’t mean they will automatically want to work for you. Why not?

Many businesses overlook the fact that they have to sell their offer and make it an attractive option for prospective new employees.

If you operate in a competitive environment where good recruits are scarce, or when you are trying to attract very high calibre people, it is essential that you make your business, and the position, sound as appealing as possible.

Here are some factors to consider:
1. Consider what drives people to join new companies. They typically want:
a. a new challenge
b. more money
c. opportunities for promotion
d. to work in a larger company
e. to work in a smaller company environment
f. to work closer to home
g. to work in an environment where they can improve their skills and learn
h. to work in a company full of friendly people
i. to work for a market leader
j. a manager who will spend time with them to teach and mentor

Does your business offer any of these enticements?

2. If it doesn’t, you may have issues with how the business is structured, or how it is performing, and may need to make some internal assessments and adjustments before you are able to attract the kind of people you need and want.

3. If you do meet some of these criteria, then the next question is, how do you sell your business and the position to the candidate? At every point possible!

a. The advertisement
i. Outline what’s positive and different about your company
ii. Make it sound interesting
iii. Provide several ways to respond to the advertisement (email, phone call, fax) – it appears more professional
b. Your website
i. Presentation – professional or amateurish?
ii. Overview of your business – should provide reasonable detail
iii. Clients – some reference to clients is a positive indicator
c. The interview
i. Reception and greeting – friendly, and again, professional
ii. Positive interaction – encourage questions at the end
iii. Be animated when interviewing and talking about your business
iv. You and the company must reflect the culture (professional/casual, committed, creative, service focus etc.)
d. Follow up
i. Needs to be a fast turnaround if you want the person
ii. Well organised – timeliness, information in the offer

If you do all of these things it is more than likely that you will be able to employ a candidate who matches your requirements, and the culture of your company. Good luck!

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Give your team the edge

Apr 22

Posted by Steve Gray in Human Resource Management, Leadership, People! | No Comments

If you want to run a business that has a team with real power in what they do I have one piece of advice, in fact I will give you a really easy way to take that advice and put it into action… ready?

Coach them… too simple eh? but it works, you be the coach and say to yourself “If I am going to be a coach and asisst my team to be all they can be then I need to know about being the best coach I can be…” so lets grab that notion for a moment and run with it.

So to put the notion into action, grab a writing implement… now jot down as many attributes you would like a fantastic coach to have… write fast, write now, and go for a really long list. If someone comes past your door grab their attention (not by throwing a writing implement at them you need that…) and ask them for three really top attributes they would want to see in a coach.

Do you have a good list with over 15 attributes on it? Okay so now tick the attributes  you already have and run a line through any of the points that are to do with yelling at people, and otherwise negatively driving them to perform.

Over the next few days keep the exercise happening in your mind and search for more things to add to the list,  your list.

Now work on it, take all the positive qualities and do your best to tweak them and put them into practice.

Want to go further? Start  your own coaching journal with all the attributes listed in the front of the journal and jot down notes on how  you went and what you did to introduce these points into your own personal style of doing things. before long you will be finding great ways to work with people and get even greater results!

Happy coaching :)

Carnival of Australia – February 27, 2008

Feb 27

Posted by Bren Ryan in Chill out!, Excellence!, Human Resource Management, Innovation and Creativity, Leadership, People!, Personal Development, Starting out in business, The Board Room, The Customer Service Dept, The Marketing Dept, The Operations Dept, The Sales Dept, Uncategorized | 8 Comments

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Welcome to the February 27, 2008 edition of Carnival of Australia.

 Thanks to all the contributors, some great stuff there, enjoy your reading! 

Elias presents The day we said “sorry”! posted at Ramblings of an Australian teacher, saying, “I hope I can still squeeze in the current carnival.” – Yes and No Elias! I think you wanted to be in last fornight’s carnival, but you are welcome in ours :-)

John Crenshaw presents The Biggest Scam Your Bank Gets Away With Everyday posted at Truthful Lending dot Com, saying, “This little known scam accounts for a huge portion of fees paid to banks every year and is going on right under your nose. The worst part is, it’s completely legal.”

Micellaneous Mum presents Project book – introducing my Illustrator! posted at Miscellaneous Adventures of an Aussie Mum, saying, “The next installment in the series on how I’m going to publish my book this year.”

Business

D Robinson presents Diana Williams and Fernwood Women’s Health Clubs | Australian Women Online posted at Australian Women Online, saying, “This interview with Diana Williams is just one in a series of articles on successful women in business featured on Australian Women Online.”

Kathie Thomas presents Being Ready To Receive posted at soho-life.com, saying, “Helping clients to receive information.”

Leela Cosgrove presents How to Write a Professional Bio posted at Leela Cosgrove.

Leela Cosgrove presents The Seven Step Book Leveraging Program posted at Leela Cosgrove.

Michael Crooks presents Promotional Marketing Articles posted at Crooks Advertising Alliance, saying, “This article explains how salespeople can prevent children from sabotoging a sale.”

Martin Russell presents 5 Keys To Word of Mouth Marketing posted at Word of Mouth Marketing.

Dr. Gavin R. Putland presents Can you stop paying the mortgage and keep the house? posted at /etc/cron.whenever/, saying, “In America, thanks to reselling and repackaging of mortgage loans, the answer is often “Yes” because nobody can prove to whom you owe the money.”

Culture

bryce presents Tropfest Tumblings posted at a strangled duck, saying, “Tropfest was a great night with some great movies.”

Suzie Cheel presents There is a Fork In The Road: Which Path Will I Take? posted at The Abundance Highway, saying, “One morning walking on the beach I was fascinated how a tree branch thrown up by the tide was so beautifully positioned on the beach. For me, it was a fabulous image for a fork in the road. I knew then that one day I would find a saying or the words that would be just perfect to go with the picture.”

Michelle Sweeney presents My How Times Have Changes posted at Tonic Gifts.

Current Affairs

Dr. Gavin R. Putland presents Rationalizing stamp duty posted at Putland Uncensored.

Environment

Carole Fogarty presents Your Wealth Location for 2008: posted at THE HEALTHY LIVING LOUNGE, saying, “Locate your prosperity and wealth energy for 2008 and then elementally enhance and energetically uplift to bring new opportunities into your life. This is a potent energy that given the right conditions will surprise you.”

jen presents Semantically driven: blogging about blogging, parenting and living in Australia. » True blue posted at Semantically driven, saying, “This is a bit about what I do to save and reuse water.”

Family

Carole Fogarty presents The ultimate guide for a calmer driving experience: posted at THE HEALTHY LIVING LOUNGE, saying, “Ten practical and simple ways to ensure your car is not a metal container full of adult and children stress. Turn the calm dial up in your car now.”

Megan Bayliss presents Alleged sex predator masquerades as parent blogger posted at Imaginif…, saying, “What’s the time Mr Wolf? Time to take care because I have seen the avatar of an alleged child sexual abuser on many of your sites. Posing as a family blogger and all round decent human being is an easy thing to do…particularly when you want something. Be aware of who you are letting in the front door of your virtual home. Child protection is serious business. An investment in it nets returns beyond any current financial investment.”

PlanningQueen presents Ten things we should never say to kids. posted at Planning with Kids, saying, “A reminder to me as a parent about how I can impact my child through what I say to them.”

Food

Lightening presents Zucchini Lovefest posted at Lightening Online, saying, “Need some help using up those zucchini’s. Here’s a recipe or two for you to try.”

Gillian Polack presents Food History at the Royal Canberra Show – #1 posted at Gillian Polack, saying, “There’s a second article on bush foods, too. http://www.foodpast.com/food-history-at-the-royal-canberra-show-1-2/”

History

Romeo Vitelli presents Constance Kent posted at Providentia, saying, “Either a tragic victim or a brutal murderer (and maybe even Jack the Ripper). You make the call.”

Music

Duncan Macleod presents The Presets produce My People posted at Duncan’s Music Videos, saying, “Music video for My People, by Sydney electro pop duo The Presets, directed by Kris Moyes, younger brother of Kim Moyes. “I’m here with all of my people, locked up with all of my people. So let me hear you scream if you’re with me”"

Travel

Raymond presents Airline Credit Cards That Offer Free Miles posted at Money Blue Book.

That concludes this edition. Submit your blog article to the next edition of carnival of australia using our carnival submission form. Past posts and future hosts can be found on our blog carnival index page.

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Improve Customer Service: Turn Employees Into Customers.

Feb 24

Posted by Michael Crooks in Excellence!, Human Resource Management, The Customer Service Dept, The Marketing Dept, The Operations Dept, The Sales Dept | 4 Comments

I was sitting in the eye doctor’s chair. Only moments earlier I had been traumatized by that stupid glaucoma test where they shoot a puff of air in your eye. Well, they try anyway, because with me it’s more like testing the resistance of the surface of my eyelid. On the upside, apparently, my reflexes are still faster than a puff of air.

Anyway, the doctor examining my eyes, knowing I run an advertising agency, asked, “Michael, what can I do to improve customer service?”

I asked, “When your employees need to have their eyes examined or their glasses adjusted, you sort of fit them in somewhere during the day don’t you,”

“Well, sure,” she replied. “We just fit them in where we can. Just makes it easier. It’s an employee benefit.”

“Well,” I began, “If you really want to improve customer service, make your employees make an appointment like everyone else. Make them figure out how to get time off work to come in because you don’t have “after hours” appointments. Make them sit in your uncomfortable chairs that only serve to emphasize the fact that their appointment was supposed to have been 15 minutes ago. Let them listen to music they hate that is playing too loud. Make them look at magazines that are 9 months old. And let them sit in the waiting room and see how your receptionist, who has the personality of a tree stump, makes everyone who approaches her feel as though they are a huge interruption. At that point your employees may begin to develop some effective ideas on how to improve your customer service.”

She just stood there staring at me. I soon found out, in addition to the fact that the receptionist was her niece, that in her silence, she was merely calculating how much my critique of her business was going to cost me.

The money part doesn’t bother me nearly as much as the fact that she says I now need to come in weekly for a glaucoma test. The worst part? On my way out, I overheard her telling one of the tech’s, “We need to train the receptionist to run the “air gun” for Mr. Crooks’ weekly visits.”

Two lessons. First, being brutally forthright with clients, customers and prospects isn’t always the best way to go. A little “sugar-coating” goes a long way. Second, if you’re a business owner, don’t ask questions to which you don’t really want an honest answer.

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Lets say sorry and move on…

Feb 13

Posted by Steve Gray in Excellence!, Growth, Human Resource Management, Innovation and Creativity, Leadership, People!, Personal Development, Planning, Risk Management | No Comments

In an historic address to the nation today Australian Prime Minister Kevin Rudd said “Sorry” to the stolen generation. He said sorry for the pain, sorry for the ongoing indignation, sorry for previous governments not apologising, for taking indigenous children from their families many years ago.

In essence he is saying we are sorry for the human rights abuse that took place in less enlightened times.

In analogy, is this any different from a business which, may treat its people poorly, that may provide only scant regard for safety, that may let its policies of profit grabbing rather than capacity building be the norm, that may let or indeed support bullying and harassment.

In these enlightened times, lets say sorry for these indiscretions, and actively seek out ways to make our workplaces, places where people can be engaged without hostility, or fear, for our safety, security, esteem and lifelong education.

Let’s find more ways to truly engage with the people we do business with, and those we employ. Together we can ensure the future of contemporary business is one where the “vanguard avant-garde”, is a beacon of hope and inspiration. In doing so we can only hope these champions of business embrace the ideals of sharing to allow others the opportunity to follow in their mighty footsteps.

Lets say sorry for past indiscretions, lets forgive those that perpetrated those acts, lets then take steps to embrace the future by taking positive action to fully engage all levels of business to ensure we can stay clear of the problems and utilise the precedent which has been set to full advantage.

How to train to Win/Win

Jan 11

Posted by Steve Gray in Franchisees, Franchising, Growth, Human Resource Management, Innovation and Creativity, Leadership, Negotiation, People!, Personal Development, Planning, Risk Management, Starting out in business, The Board Room, The Customer Service Dept | No Comments

From an original article on various business success pointers, here are the individual “how to” possible options for you to explore.

Training to win/win
You and your staff should be trained to make the whole show win, then the customers can win too. A great position to get to and stay in.  For some the idea of training staff means showing them the bare basics of their job, but go a bit deeper and encourage thinking around the idea of Win/Win, when they get the idea the concept will probably become infectious.

  • Find out more about win/win and how you might create some examples you can discuss with your team.
  • Look for examples of win/win already at play in your business.
  • Use the concept to develop a team get together every so often to ask about and pass on ideas in business development.

Getting all this together is a great way to cause the team to work effectively together and can build the business to a strong position where people feel valued. This will then pass on to the customers and cause them to feel valued as well, in the end that’s what we all want.

Retain and engage staff, or else…

Dec 23

Posted by Steve Gray in Excellence!, Human Resource Management, Leadership, People!, Personal Development, Planning, Risk Management | No Comments

In the race to maintain and or grow their business many business operators find another hurdle that pops up far to easily, and that’s staff turnover. Some call it churn, but whatever you call it it costs the business $$.

Some businesses try to keep their wages above the award rates in the hope it will keep people in the business and not move on. Some use other tactics to retain the employees and even engage them further than the usual 9 – 5 arrangement.

In reality a lot has been written on this subject over many years and the fact that it is still a major issue is testament to the fact that not a lot has been done, or not a lot of understanding about the issue has filtered it’s way through.

Whatever the situation and the outcome, the effective engagement and retention of staff requires innovative approaches to ensure they are mentally stimulated enough to want to hang around and give positive input rather than just being driven by the $$.

Over time people can fade in their energy and interest levels, and this can have wide ranging effects on productivity, leadership, communication and probably a whole raft of other things in the business. So to ensure ongoing engagement, a variety of techniques should be employed, not just one.

Giving cash is one thing, but it’s often a short term fix, giving training is a good option, but should not be the only option as not all people want to be taken away from their work to attend leadership training for example. The astute business needs to find ways to adapt to the person and become more flexible in the delivery of retention devices.

Issues around working hours, family friendly work practices, and now health schemes are becoming more obvious as options for the team. Again innovative approaches need to be used to implement and develop these practices so the staff member can not grow or feel complacent, but rather feel more valued as the various options get rolled out.

Imagine a workplace where a range of options were put to staff, where they could elect some of the options to retain them, then there are more options they do not get to choose but are put in place as well (formal and informal training for example.) The upshot of all this is that an employee feels valued, to the point where they don’t want to go elsewhere, they want to simply contribute at 110%.

In an age where quality workers are lured by better players in the market any employer needs to consider the best ways to get and keep the best players, otherwise their business could find itself on the scrap heap faster than it might care to know about.

The miserly boss, or Scrooge revisited…

Dec 15

Posted by Steve Gray in Human Resource Management, People!, Risk Management | No Comments

Many of you will have seen forums where the nasty boss is mentioned and various people have jumped in with numerous stories of how they have had to put up with a lousy boss. The stories are amusing enough, the problem is they are all too common.

In this day and age the idea that a miserly boss exists seems a huge anomaly to me and thankfully I have not had too many over my career.

Examples will cover low wages, poor conditions, poor recognition of work done, seemingly not knowing that a Christmas party boosts morale and not only celebrates Christmas.

The challenge is that this issue can quickly become a hassle and if the business does not come to terms with it, in a buoyant market place the staff turnover will be one form of evidence things are not running effectively. Follow it up with the chance that pilfering and fraud can happen too, and the outcomes can be very costly!

Ok Mr (or Mrs) Miser, it’s time to wise up. There is an old saying that you can catch more flies with honey than you can with vinegar. Therefore to be in a position where staff turnover and the other hassles are minimised you need to take positive action now.

  • I appreciate that you may have been bought up to have frugal ways and you are tight with money. Hand the function of staff happiness to another person and set a generous budget.
  • Assign others with the task of finding out what is making your staff happy, or not (try a paper survey), then look at what research has been done on this issue (lots!) and take action to rectify it now!
  • Appreciate there are times when these things can snowball out of control, your aim is to stop it snowballing, when yo do a direct measure of it will be people smiling followed by lower absenteeism, these are probably the key indicators you have done things right, so don’t stop, keep going.
  • Your profits are one thing but the idea of chasing $$ profits only is really just a part of the equation, happy staff are happy staff.

Enough of the ideas, you can get more by some simple Googling on staff incentive options and create a workplace that staff willingly come to work, make it productive, put in ideas and in all make the profits go wild BUT it requires $$ to be spent (often not much) to make a happy bunch of people.

Creating a business where you are the employer of choice may not be easy, but the results will be well worth it.

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